Privacy policy

In connection with the obligation to provide information pursuant to Article 14 of the European Parliament and Council Regulation (EU) 2016/679 of April 27, 2016, on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR), we inform you that:

1.) The Administrator of the personal data processed on the websites available at:

www.virtualpeople.pl

is:

VT7 Sp. z o.o.
Kurkowa 5/U2
70-535 Szczecin

KRS 0001009773,
NIP 8522628345,
REGON 366502117

2.) The Administrator has appointed a Data Protection Officer who oversees the proper processing of personal data.

3.) The Administrator and the Data Protection Officer can be contacted by sending a postal letter to the Administrator’s office address provided in Section 1 or by e-mail at: kontakt@virtualpeople.pl.

4.) The Administrator processes personal data on the basis of Article 6(1)(f) of the GDPR, as this is necessary for the realization of its legitimate interests, i.e., for the reliable provision of the information services it offers.

5.) Personal data is processed by the Administrator for the following purposes:

• preparing upon request, as well as concluding and executing a Provision of Services or Sales Agreement, including the performance of complaint or similar obligations — the basis for processing is Article 6(1)(b) of the GDPR; or, in the case of the Customer’s representative, the basis for processing his/her data is the Administrator’s legitimate interest in being able to contact the Customer (Article 6(1)(f) of the GDPR);
• handling or preserving (recording, archiving, etc.) communication conducted via contact forms and tools (chat) available on the marketing agency’s website, virtualpeople.pl, or through telephone or email contact to the numbers or addresses indicated on the website — the basis for processing is Article 6(1)(f) of the GDPR, when the Administrator’s legitimate interest manifests in providing an answer to the question asked; or, the basis for processing is the necessity of fulfilling a legal obligation imposed on the Administrator by a provision of law (e.g., when the contact involves a request for the exercise of rights under the GDPR; Article 6(1)(c) of the GDPR);
• establishing, investigating, or defending against claims — the basis for processing is the Administrator’s legitimate interest in establishing, investigating, or defending against claims (Article 6(1)(f) GDPR);
• performing the Administrator’s legal obligations under tax and accounting regulations, including archiving contracts and billing documents — the basis for processing is Article 6(1)(c) GDPR;
• conducting analysis, statistics, marketing activities, and sending commercial messages electronically — the basis for processing is consent (Article 6(1)(a) GDPR); or, the legitimate interest of the Administrator (Article 6(1)(f) GDPR).

6.) Data processed for the purposes indicated in the paragraph above may be shared with other entities, namely:

• entities with which we have concluded data processing agreements, i.e., entities providing IT (e.g., hosting), accounting, banking, legal, administrative, postal, and courier services;
• employees or associates who have been trained, authorized, and obligated to maintain confidentiality and comply with data protection regulations;
• public administration authorities or other entities authorized by law, to fulfill their or our obligations.

7.) We process the following types of personal data: first and last name; email address; contact phone number; address (street, house number, apartment number, postal code, city, country) and delivery address. In the case of Customers who are Entrepreneurs, we additionally process the Entrepreneur’s name/company name and Tax Identification Number.

8.) Providing the personal data referred to in the previous paragraph is necessary, in particular, for us to provide electronic marketing services through the marketing agency virtualpeople.pl and to execute concluded agreements. Providing personal data in these cases is voluntary, but the consequence of not providing such data will be the inability to conclude a contract.

9.) Additionally, we may process the following data characterizing the use of services provided electronically within the marketing agency website virtualpeople.pl (operational data):

• designations identifying the termination of the telecommunications network or data communications system you use;
• information about the start, end, and scope of each use of such services.

10.) The Administrator may make automated decisions based on the processed personal data, including profiling as referred to in Article 22(1) and (4) of the GDPR.

11.) Personal data will be stored for the period necessary to fulfill the purposes, namely:

• for purposes related to the conclusion and execution of the contract — until its termination;
• for the purpose of communication service — for the period necessary to address the submitted matter, and after its completion for the period of expiration of claims related to the matter;
• for the purpose of establishing, investigating, or defending against claims — until the expiration of the claims;
• for tax and accounting purposes, or other purposes necessary under applicable law — for the period in accordance with applicable laws;
• for the purpose of conducting activities indicated in the previous point — until the consent is withdrawn, the legally justified interests of the Administrator or a third party are satisfied, or an objection to the processing of personal data is raised.

12.) All individuals whose data the Administrator processes have the right to request from the Administrator access to such data, rectification, deletion, or restriction of processing, to object to processing, as well as the right to transfer data to another administrator.

13.) To exercise these rights, you must contact the Administrator or the Data Protection Officer designated by the Administrator in the manner described in Section3.

14.) In the event of a violation of applicable laws regarding the processing of personal data, persons whose data the Administrator processes have the right to lodge a complaint with the supervisory authority.

15.) The Administrator will make every effort to ensure all necessary physical, technical, and organizational measures for the protection of personal data against accidental or intentional destruction, accidental loss, alteration, unauthorized disclosure, use, or access, in accordance with all applicable laws.